How to manage your Corporate Card on Abacus
In addition to managing your reimbursable expenses, Abacus can also connect to your company paid corporate credit card to make managing those expenses a much easier process.
If your admin is assigning you a card…
Some commercial card programs are set up with a 'master' user who has access to the other cards in the credit card account. In this case, the admin must add a Card Program using the credentials they use to access the master account. If you're an admin, please follow these instructions to add a Card Program. If you are not an admin, your admin will assign a card to you, and then it will show up in on your Cards page as an ‘assigned’ card. There’s nothing else you need to do!
If you are adding your own card…
Step 1: make sure your card is registered to an online account
In order to connect a card, it must be associated with an online account with a username and password. You can register your card with your bank online by following these links for Chase, Bank of America, Citi Bank, PNC, US Bank
Step 2: add your card on your Personal Cards page
Navigate to your 'Cards' tab from your navigation bar to the left of your screen:
Next, click "Add Card".
Select the bank that issued your Credit Card, and log in with the credentials you use to access your online account.
Step 3: customize your card connection
- Make sure to select the option for CORPORATE card!
- Pullback date: this date should reflect how far back in time you want to import your transactions.
That’s it! Refresh your page to view your card transactions. Please note that after you successfully add a card, it can take a few hours for your transactions to import.
How to expense a Corporate Card Transaction from the app:
We will import your transactions into your 'Cards' feed as your bank sends them over (this can take a day or two). To Expense a Corporate Card transaction, you must wait for the transaction to get imported.
On your home screen, click the card icon in the bottom right to open your card feed:
Your connected credit cards will be listed here. Notice that for the receipts have already matched with the transactions!
To expense the transactions, just swipe left:
If we recognize the merchant from a previous expense, we will remember the category and auto-categorize the expense! Just hit send, and you're done.
How to expense a Corporate Card Transaction from the web:
Navigate to your personal Cards page in Abacus. Click "expense" next to the card transaction, and fill it out like a regular expense.
Please note that we only allow you to skip negative transactions such as payments, but some companies prefer that those transactions are submitted as well. Please check with your admin to see if they'd like you to submit negative transactions.
IMPORTANT: If you are managing a corporate card, make sure you expense only what we import from your card. Otherwise any expense you create from scratch will be considered a reimbursable expense. Managers and Administrators, you can verify that expenses have originated from a corporate card when looking at the detail of the expense like below:
What’s the difference between a Corporate and Personal card?
It’s a corporate card if…
- The company is paying the bill
- You do not require reimbursement for expenses incurred on this card
It’s a personal card if...
- You are paying the bill
- You need to be reimbursed for expenses incurred on this card
But what if all expenses incurred on this card are business related?
- Yup, still a personal card! If you require reimbursement for these expenses, you should indicate that it’s a personal card in Abacus.
For more information on personal cards in Abacus, check out our article on connecting a personal card.
FAQ on managing your Corporate Card with Abacus
Q: How often does Abacus import transactions, do employees have to wait till the end of the month?
A: We import your transactions as soon as the bank lets us know of them, so you don't have to wait a long time to reconcile your transactions anymore. We make the process move along a lot faster
Q: How many cards can I connect?
A: You can connect an unlimited number of cards. Most folks connect at least one corporate card and a personal card.