Roles and Permissions: Admins and Managers

Admin Role 

Admins have access to all account information and settings, including:

  • Admin approval triggers payment for reimbursable expenses
  • Inviting new users to the Abacus account 
  • Company bank account and bank transfer history
  • Accounting integrations
  • Customizable feature settings
  • App integrations
  • All expenses submitted by members of the organization
  • Billing information

To make someone an admin in Abacus, edit their settings by clicking the pencil icon next to their name: 

Or you can select multiple users by clicking the check boxes to the left of their names:

Then, change their Admin toggle to "yes":

Admin Approval Permission Settings 

Have an accountant you want to invite to your account? Need someone else to invite users but don't want them to approve expenses to release funds? You can add them as an Admin to your account, and then turn off their 'final-approval' privileges in your settings. 

Admins who do not have 'final-approval' can do  everything that admins can do, with these exceptions: 

  • They can't approve expenses for payment (they can still 'manager approve' an expense, if they're a manager, but it will still require approval from an Admin with 'final approval' permissions)
  • They can't create auto-approval rules
  • They can't make other people admins (they can invite people, and they can edit other information about people, but they can't make people admins)

To set these permissions, navigate to your   Admin Approval tab in your organization's settings: 

Manager Role 

Admins may assign an employee a Manager role. Managers can be assigned to other members of the team to add an additional layer of approval in the expense flow. Managers can view expenses of all employees they are managing. 

Admins can assign employees Manager roles on the  People page. Click the pencil icon to the right of their name to edit a profile, and toggle the Manager setting to "Yes." 

What if you are both an admin and a manager? 

The expenses of the people you manage will go directly into your Inbox, and your approval will be final. For reimbursable expenses this means the payment process will begin, and approved corporate card expenses will be synced with your accounting software.  

Delegate Role 

If you have team members who are responsible for submitting corporate card expenses on behalf of others, or if you otherwise have cards that are shared between employees, you can assign a delegate in Abacus! For more information on this role, please refer to this  help doc.

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