Submitting Corporate Card Expenses

In addition to managing your reimbursable expenses, Abacus can also connect to your company paid corporate credit card to make managing those expenses a much easier process. 

If your admin is assigning you a card…

If your company has a Business card program, rather than a Commercial card program, all cardholders must be invited by their admin to connect their card. If you're an admin, please follow  these instructions to add a Card Program. If you are not an admin, your admin will assign a card to you, and then it will show up in on your Cards page as an ‘assigned’ card. There’s nothing else you need to do!  

How to expense a Corporate Card Transaction from the iOS app:

We will import your transactions into your 'Cards' feed as your bank sends them over (this can take a day or two). To Expense a Corporate Card transaction, you must wait for the transaction to get imported. 

On your home screen, click the card icon in the bottom right to open your card feed:

Your connected credit cards will be listed here. Notice that for the receipts have already matched with the transactions!

To expense the transactions, just swipe left: 

If we recognize the merchant from a previous expense, we will remember the category and auto-categorize the expense! Just hit send, and you're done. 

Expensing corporate card transactions from the Android app:

On your home screen, click the "+" icon in the lower left-hand corner. You'll see the option to 'Expense Card Transaction.'

This will take you to your card feed, where you'll see all of your transactions listed.

To expense any transactions, just swipe left! 

How to expense a Corporate Card Transaction from the web:

Navigate to either your  Suggested Expenses or Cards page in Abacus (on web or mobile). Click "expense" next to the card transaction, and fill it out like a regular expense. 

Please note that we only allow you to skip negative transactions such as payments, but some companies prefer that those transactions are submitted as well. Please check with your admin to see if they'd like you to submit negative transactions. 

IMPORTANT: If you are managing a corporate card, make sure you expense only what we import from your card. Otherwise any expense you create from scratch will be considered a reimbursable expense. Managers and Administrators, you can verify that expenses have originated from a corporate card when looking at the detail of the expense like below:

What’s the difference between a Corporate and Personal card?

It’s a corporate card if…

  • The company is paying the bill
  • You do not require reimbursement for expenses incurred on this card

It’s a personal card if...

  • You are paying the bill
  • You need to be reimbursed for expenses incurred on this card

But what if all expenses incurred on this card are business related?

  • Yup, still a personal card! If you require reimbursement for these expenses, you should indicate that it’s a personal card in Abacus. 

For more information on personal cards in Abacus, check out   our article on connecting a personal card.

FAQ on managing your Corporate Card with Abacus

Q: How often does Abacus import transactions, do employees have to wait till the end of the month?
A: We import your transactions as soon as the bank lets us know of them, so you don't have to wait a long time to reconcile your transactions anymore. We make the process move along a lot faster

Q: How many cards can I connect?
A: You can connect an unlimited number of cards. Most folks connect at least one corporate card and a personal card. 

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