Upload Receipts to Abacus

If you are submitting an expense for reimbursement, the easiest thing to do is create your expense as soon as you're given a receipt. However, there are also handy ways to store your receipts for later if you want to wait to submit your reimbursable expenses.

For transactions using a linked credit card in Abacus, you'll need to store your receipts until the transactions import. Card transactions generally take 1-2 days to appear in Abacus (depending on the merchant). 

You can add your receipts to Abacus by:

• Emailing them to receipts@abacus.com
• Using the iOS App
• Using the Android App
• Uploading them from your Browser

We support the following file types for receipt images: .PDF, .PNG, and .JPG. Image uploads can be up to 5 MB in size, PDF files can be up to 10 MB. Multiple receipts can be attached to a single expense.

Email Receipts to Abacus

Whenever you're emailed receipts for expenses or transactions that you're going to submit in Abacus, just forward those emails to receipts@abacus.com. We'll save the body of the email and any attachments as PDF images and they'll be saved for you in your Receipts tab in Abacus. 

You will also be assigned a dedicated receipt forwarding email. Anybody can use this email address to forward receipts to your personal receipts page in Abacus.

Learn more about forwarding email receipts. 

Use the iOS App to Save Receipt Images

To save a receipt picture using the iPhone App:

1. Click the camera icon to open the camera on your device.

2. Once your camera is open, you can:

• Click the white circle button to snap a picture.
• Click the two squares icon in the bottom right to select a photo already saved to your phone.

3. The image will be saved to your Abacus receipts bin.

4. To add a note to the receipt image, just tap the image at the top of your screen, input the note, and click Save. 

Once you've added your receipt, you can:

• Click the receipt image at the top of the app to return to the camera.
• Click the "X" at the bottom right of the screen to exit the camera.

Use the Android App to Save Receipt Images

To save a receipt picture using the iPhone App:

1. Click the add + button.

2. Click Add a receipt.

2. Once your camera is open, you can:

• Click the circle button to snap a picture.
• Click the box to select a photo already saved to your phone.

3. The image will be saved to your Abacus receipts bin.

4. To add a note to the receipt image, just tap the image at the top of your screen, input the note, and click Save. 

Once you've added your receipt, you can:

• Click the receipt image at the top of the app to return to the camera.
• Click the "X" at the bottom right of the screen to exit the camera.

Upload Receipts to Abacus in the Browser

To upload receipts directly on the Abacus site:

1. Click Receipts in your Personal sidebar.

2. Click Upload Receipts.

3. Select the image(s) you would like to upload from your computer.

Best Practice: Windows users can select multiple images at once by pressing the CTRL key and selecting each file. Apple users can do so using the CMD key.

4. Click Open to add the receipt(s) to your account.

Delete a Receipt from Abacus

1. Navigate to the Reimbursable Expenses tab or the Transactions tab and locate the expense to which the receipt is attached.

2. Click on the expense to open it, then click on the receipt image.

3. Click the Trash icon to delete the receipt.