How to Expense Mileage
Abacus has a Mileage Calculator Feature that is enabled by default for your company.
Administrators can go to their Optional Feature Settings and either disable the feature or adjust the reimbursement rate. We default to the current IRS rate (which automatically updates), but it's simple to apply a custom one.
To create a mileage expense in Abacus, set the merchant to Mileage. This will automatically bring up a calculator that will apply the reimbursement rate to the number of miles you are expensing.
You can choose to enter the number of miles for the trip in Abacus or use the GPS mileage tracking feature to calculate your mileage. Abacus will then calculate the reimbursable amount based on your company's reimbursement rate. You can then fill in fields like you normally would to create your expense.
Please Note: If you use the GPS feature, you can still enter the mileage manually if the optimal route does not reflect the actual number of miles driven.
Enter the amount on the website:
Use the GPS Calculator on the website:
Enter the From and To locations and Abacus will automatically calculate your mileage. You can also select Round Trip to double your mileage if you drove back to your From location.
Enter the amount in the app:
Use the GPS Calculator in the app: