How to Unapprove an Expense

Occasionally, you may need to 'unapprove' or reverse an expense approval. This could happen if you quickly notice that an expense was approved with the wrong amount, category, or team or expense fields. This could also happen if you just hit Approve by accident.

The Unapprove button is only visible to Admins in the window of time when it is still possible to un-approve a Reimbursable Expense. If a payment has already been initiated (payment processing happens daily), the Unapprove button will no longer appear in the more options menu. 

Clicking this button will return the expense to the member's list of Reimbursable Expenses. They will still need to delete the expense to get rid of it completely, or they can edit and resubmit it.

Please Note: You are not able to un-approve corporate card expenses since this risks syncing in duplicate transactions to your accounting software. 

Abacus only makes deposits to member accounts, and cannot perform withdrawals. If the Unapprove button no longer appears, you will need to reconcile the expense approved in error outside of Abacus.