How Does Abacus Check for Duplicates?

Abacus has logic in place that helps prevent duplicate expense submissions. In cases where employees submit expenses flagged as possible duplicates, we flag those expenses for managers and admins so that they can catch mistakes before expenses are approved. 

After the Manager or Admin approves the expense, the system will no longer flag it as a duplicate.

Duplicate Blocking

If you try to submit an expense that has the same amount, date, note, category, and vendor as your last submission, you will be prevented from submitting the expense.

Duplicate Warnings for Expense Submission

Employees will receive a duplicate warning if the expense meets any of the following criteria:

• The expense is dated within 1 day of another expense with the same amount and vendor
• For corporate cards, the amount you’re submitting is the same as a corporate card expense that is in the account.

Employees will still have the option to submit the expense "as is" if it is not in fact a duplicate.

Duplicate Warnings for Admins and Approvers

If an employee received a warning that the expense that they were creating was within 1 day of another expense with the same amount, employee, and vendor and they submitted the expense anyway, admins and managers will also see a warning when reviewing and approving the expense.