Abacus has logic in place that helps prevent duplicate expense submission. In cases where employees go on to accidentally submit duplicates, we flag those expenses for managers and admins so that they can catch mistakes before expenses are approved.
If you try to submit an expense that has the same amount, date, note, category, and vendor as your last submission, will be blocked from submitting the expense.
Duplicate Warnings for Expense Submission
If you try to submit an expense that meets the following criteria, you will see a warning before submitting:
- the expense is dated within +/- 1 day, for the same amount, and the same vendor
- the amount you’re submitting is the same as a corporate card expense that is in the account (Please Note: This is for corporate cards only.)
When you see a warning, you will have the option to edit the expense or submit it 'as is.'
Duplicate Warnings for Admins and Approvers
If you are sent two expenses that are from the same employee, dated within +/- 1 day, for same amount, and the same vendor, you will see a warning indicating that the expenses may be duplicates.