Payout Schedules

Setting a Payout Schedule for Reimbursable Expenses

*The ability to amend the Payout Schedule is available to customers on the Professional Plan*

If your team processes reimbursable expenses through Abacus, you can set the schedule for when payments are debited from your company’s bank account and ACH’d to your employees. The quickest way for your employees to be reimbursed is to use the default, nightly payout schedule. However, if you would like payouts to be weekly, semi-monthly, or monthly, please reach out to our Support team to request an alternate payout schedule.

**Note: if you have an accounting software integration with Abacus, reimbursable expenses will flow into your accounting software on the day that the debit from your company account initiates. For example, if you have a weekly payout schedule, reimbursable expenses will flow into your accounting software once per week, when the debit from your company bank account is initiated.

Default Payout Schedule- Nightly Payouts

The default payout schedule on all Abacus accounts is a nightly payout schedule. Using a nightly payout schedule, every time a final approval admin from your company approves expenses, all the expenses approved prior to 5pm EST that day will be debited from your company’s bank account in a single debit and consequently ACH’d to your employees within 1-2 business days. 

For example, if your final approval admin approves expenses by 5pm EST on Monday, your company bank account will be debited that Monday night and your employees will be ACH’d by Tuesday or Wednesday that week (assuming there are no bank holidays). If you would like to use the nightly payout schedule, you are already set and do not need to take any action, since “nightly payouts” is the default payout schedule for all Abacus accounts.

Alternate Payout Schedules - Weekly, Semi-monthly, Monthly

If your team would like a payout schedule other than the default, nightly payout schedule, please reach out to our Support team to request an alternate payout schedule. Once the ability to select an alternate payout schedule is turned on for your account, go to Account & Settings-->Company Information and scroll down to where it says “Payout Schedule” to select your payout schedule and then click “Save”.

Weekly Payouts: if you would like for reimbursements to take place on a weekly basis, the debit from your company’s bank account will take place every Wednesday night and employees will be reimbursed by Thursday or Friday of that week. In order to ensure employees’ expenses are included in the batch of reimbursements for any given week, please ensure that your final approval admin approves all expenses prior to 5pm EST on Wednesday. Any expenses approved after 5pm EST will be included in the next batch of reimbursements.

Semi-monthly Payouts: if you would like for reimbursements to take place on a semi-monthly basis, the debit from your company’s bank account will take place on the 1st and 15th of every month and employees will be reimbursed within 1-2 business days from the 1st and 15th, respectively. In order to ensure employees’ expenses are included in the batch of reimbursements, please ensure that your final approval admin approves all expenses prior to 5pm EST on the 1st and 15th of each month. Any expenses approved after 5pm EST will be included in the next batch of reimbursements.

Monthly Payouts: if you would like for reimbursements to take place on a monthly basis, the debit from your company’s bank account will take place on the 1st of every month and employees will be reimbursed within 1-2 business days from the 1st In order to ensure employees’ expenses are included in the batch of reimbursements, please ensure that your final approval admin approves all expenses prior to 5pm EST on the 1st each month. Any expenses approved after 5pm EST will be included in the next batch of reimbursements.

Note: All payment timing is based on the assumption that the company is eligible for fast crediting and within its fast credit limit. ACH payment processing can take up to 8 business days if the company has exceeded their fast credit limit.