How to Approve or Deny Reimbursable Expenses

Reimbursable expenses submitted by end users must be approved by managers, any assigned approvers based on your Approval Routing, and final approving admins in Abacus. You can review and edit, approve, or deny submitted reimbursable expenses:

• On the website
• In the iOS App
• In the Android App

Managers, approvers, and admins can also approve submitted card transactions in Abacus.

Approve Submitted Reimbursable Expenses on the Website

To review and edit, approve, or deny a reimbursable expense on the website:

1. Click Reimbursable Expenses in your Manager or Admin sidebar and you will be brought to the Needs Review tab.

2. Review reimbursable expense information and click the expense row for more details, paying attention to warnings.

3. Edit, approve, or deny the expense.

• To edit an expense in order to correct or supplement information provided by the employee, click the more actions  menu and select Edit. Add or revise information and click Save.

• To approve individual expenses, click the Approve button in the Action column. To approve more than one transaction at a time, check the boxes next to the expenses you would like to approve and click Approve.

Please Note: If you are a final approval admin, your approval will automatically queue a reimbursement for the submitter. Admins can, however, reverse an approval using the Unapprove button if they notice the error before the payment has been initiated (payment processing happens daily).

• To deny the expense, click the more actions  menu and select Deny. Then, choose if you'd like to send the transaction back to the submitter (typically if they need to add or refine information) or to permanently deny so that the expense can't be submitted (typically if the expense is out-of-policy). Include a note and click Deny.

Once a transaction is approved or denied, it appears in the Completed tab.

Approve Submitted Reimbursable Expenses in the iOS App

To approve submitted reimbursable expenses in the iOS App:

1. Toggle to the Manager or Admin tab in the iPhone app to view your team's expenses.

2. Review and approve expenses.

• Swipe left to approve multiple expenses at once. 

• Or, approve expenses individually by clicking into the expense, viewing the details, and hitting the Approve button. 

Approve Submitted Reimbursable Expenses in the Android App

To approve submitted reimbursable expenses in the Android App:

1. Toggle to the Team tab in the Android app to view your team's expenses.

2. Review and approve expenses.

• To approve multiple expense at once, click the double check mark icon in the top right. 
• Or, approve expenses individually by clicking into the expense, viewing the details, and hitting the Approve button.